- Employer: HR Innovate
Job Description
As a fast-paced, international tech firm, our client is pleased to be adding to their growing office and requires an Executive Administrator to support and assist the CEO. The ideal person is a high level, experienced Admin professional to work supporting the CEO.
Job Description
- Provide support to the CEO overseas
- Serve as the primary point of contact for internal and external contacts on all matters related to the CEO, including those of a highly confidential or critical nature
- Work closely with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately
- Anticipate the CEO’s needs in advance of meetings, conferences, etc
- Act as a bridge for smooth communication between the CEO and staff
- Replenish office materials such as snacks, printer supplies, paper, office supplies, etc
- Provide event management support as requested
- Provide hospitality to all guests and help to create a welcoming environment
- Answer the main phone line and respond to inquiries
- Process and distribute daily mail
- Support the CEO’s personal needs when needed
- Presentation skills (creation of different kind of presentations)
- High level negotiation (preferably M&A, due diligence experience)
- Understanding text and content re: Legal matters such as IP, trademarks, understanding contracts structure & clauses
- Able to write articles for blogs, research articles
- Provide effective calendar management for the CEO
- Act as a liaison for the board meetings (schedule meetings, develop, compile, and distribute presentation materials; record meeting minutes)
- Designing and producing complex documents, reports, and presentations for the CEO
- Collecting and preparing information for meetings with staff and partners
Your Profile
- Bachelor’s degree in business administration, legal studies or a related field
- At least 3+ years of work experience in a similar role and level
- Must have exceptional attention to detail
- Strong organizational and time management skills, and ability to prioritize
- Ability to work independently
- Proven ability to maintain discretion and confidentiality
- Excellent communication and interpersonal skills
- Strong problem-solving skills and able to adapt
- Must be technology savvy and proficient with Microsoft Office etc
- Fluent in Russian and English
Benefits
- Annual performance bonus
- Private health insurance
- Remote working options
HR Innovate is an equal opportunity Recruiting Agency and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status. We are committed to protecting your personal data.
