Corporate Services Administrator

Job Description

Are you interested in an exciting career been part of a young, dynamic team?

Harneys Fiduciary is seeking a Corporate Services Administrator to be a part of our Cyprus Fid team servicing Cyprus Companies.

If you are a self-driven, energetic individual with experience working in corporate secretarial and administration roles and able to deal with client requests, then this job is for you.

You will be part of a dynamic team of corporate services administration professionals at varying experience levels in Cyprus and across Harneys’ global teams.

You will work on a portfolio of Cyprus clients, ensuring high standards of quality and service delivery turnaround; executing and replying to verified instructions/enquiries from clients and internal sources and dealing with clients directly ensuring company policies are followed and quality / turnaround requirements are met.

Key Responsibilities

1. Assisting with executing and replying to verified instructions/enquiries from clients and internal sources, dealing with clients directly ensuring HF policies are followed and quality / turnaround requirements are met.
2. Drafting of standard Board Minutes/Power of Attorneys, filing of changes with the Registrar of Companies
3. Responsible for all Registrar of Companies filings (including annual returns), communication etc.
4. Physical and electronic filing and safekeeping of all client files.
5. Client communication with regards to document exchange, such as processing of corporate changes, KYC, administration matters etc.
6. Preparation of incumbency certificates.
7. Setting up billing files, raising invoices and monitoring for settlement of invoices before proceeding.
8. Thorough use of Viewpoint i.e. setting up master files, entering data, issuing invoices, generating registers, issuing certificates etc.
9. General administrative assistance.

Qualifications

• Relevant University studies
• Sound IT knowledge/Microsoft Office Package

Experience

• 2+ years Corporate Services experience with a Customer Service focus
• Experience with handling a high volume of companies within a Corporate Services Provider environment
• Basic understanding of Cyprus Companies Law and liaising with the Cyprus Registrar of Companies.

Skills

• Motivated and professional.
• Highly organised, and able to effectively juggle matters, ensuring each reaches its conclusion.
• Can work independently within a team structure.
• Excellent written and oral communication skills sufficient to return detailed   correspondence to clients.
• Proficiency in Microsoft Word, Excel, Outlook is essential
• Knowledge of ViewPoint would be considered an advantage
• Understanding of Cyprus AML and Compliance regulation would be considered an advantage.