Office & Reception Manager (VAC-F20485M)

Application deadline date has been passed for this Job.
Full Time
  • Post Date: 15/06/2021
Job Description

Our client is an established and profitable online casino company facing the Asian market with an experienced leadership team who have spun out from major household gambling operators. The business is currently relocating from Malta to Cyprus and we are looking to hire people locally to support them.

In the role you will be responsible for managing the reception and the general smooth running of the office of around 20 staff day to day. Duties will involve managing reception, greeting visitors, answering incoming phone calls, purchasing and receiving office supplies plus sourcing and managing local handy men. The role involves being gregarious and welcoming, positively representing the business to external stakeholders as well as contributing to the overall positive atmosphere of the wider team who you will interact with daily. The role is fast paced, you would step into a motivated, high performing and energized team. They are looking for someone who adds to the positive atmosphere of the office and people with a can-do approach.

Responsibilities:
Overseeing general office operation and good function including sourcing suppliers and managing deliveries/onsite work at hours to suit the business
Greeting any visitors, interview candidates and making them feel welcome
Coordinating domestic and international travel, including flight, hotel, and car rental reservations for staff
Helping staff who are relocating or just visiting with local know how to solve any issues that might come up.
Purchasing office supplies and equipment and maintaining stock levels including verification of correct invoicing
Managing suppliers and the quality of their work/services/products, including complaints as needed
Organizing staff events end to end and key date celebrations (probation, birthdays etc)
Organizing the office layout to ensure people or visitors from overseas have somewhere to sit.
Creating and managing the businesses online presence to support recruitment drives.
Troubleshooting any office related issues
Being available at reception for core business hours punctually
Helping with ad hoc tasks, especially contracting and other documentation
Being an active and enthusiastic member of the team contributing to the overall positive work environment

Qualifications:
Prior experience in office administration is a must.
Being proficient in Microsoft Office applications such as Word and Outlook.
Optimally someone with degree level education or extensive experience in a prior similar function.
Fluent English and Greek (Cypriot) with plenty of local knowhow
Previous experience in an internet service provider type work environment and culture is considered highly beneficial.
Being punctual, diligent and organized with good abilities to plan and foresee people’s needs.
Business minded and sharp – able to negotiate with suppliers and know good/bad deals.
Strong interpersonal & communication skills – happy to get on the phone to anyone.
Flexible and adaptable, enjoying a high paced and changing environment.
People centric, polite with good emotional intelligence
Proactive mindset to provide business support

The working hours are Monday to Friday 8am-5pm

Salary is based on skills and experience + 27 days leave a year (not 20), mobile phone covered up to 50Eur a month, breakfast Tuesdays, Lunch Fridays, health cover (standard state + private scheme)

*Important: They are in the process of moving to Cyprus from Malta and so the office is not available until August (the commencement of our lease). Nevertheless, they are keen to hire before as there is plenty to organise

TO APPLY for this job opportunity, send your CV (in English please) to admin@smstaffmatters.com and include the reference:  Office & Reception Manager – VAC-F20485M. We look forward to hearing from you!